Money in · A/R
Invoice to recorded payment
Invoices, recorded payments, conservative matching, and overpayment protection.
Records payments; never processes cards or ACH.
The product
The accounting side of your business, in one system.
Capture money in, money out, bank and card activity, owner activity, and documents. Keep one balanced ledger current through year end.
Activity → evidence → balanced books
Accounting core
A real ledger underneath every workflow.
Every consequential action becomes balanced double-entry accounting, with periods, controlled reversals, and an audit trail.
- Chart of accounts & journal entries
- Debits and credits enforced
- Immutable posted history
- Cash or accrual policy handling
Money in & money out
Receivables and payables meet the same books.
Issue invoices and approve bills. Payment evidence clears A/R or A/P without duplicate accounting.
Money out · A/P
Bill to controlled expense
Approval, due status, payment evidence, and duplicate-expense prevention.
Records bill payments; never moves the money.
CSV activity: bank and card files are normalized and checked for duplicates.
Owner confirms: suggestions support review; they never auto-post.
Automatic bank feeds are not currently active. Provider-neutral connection architecture is in place, but CSV import is the live workflow today.
Evidence stays connected: PDF uploads and iPhone receipt capture match documents to activity.
Owner activity
Classified, not collapsed
Owner & S-Corp
Keep the relationship legible.
Six owner treatments remain distinct, with evidence and history attached.
- Personally paid expenses, reimbursement aging, and accountable-plan records
- Manual mileage, stock and debt basis, and shareholder loans
- Payroll-result accounting and Distribution Readiness—never payroll execution or tax approval
Keep the books current
A short operating rhythm, not a cleanup project.
Review exceptions, reconcile, and close periods without rewriting history.
- 01
Today
See what genuinely needs you.
- 02
Weekly Review
Confirm activity and evidence.
- 03
Reconcile
Reach exactly $0.00 difference.
- 04
Close
Lock the period with history intact.
Books Current Through and Explain This Transaction are deterministic and require no AI.
Year end & your CPA
Finish with records that are ready to review.
Statements, workpapers, reconciliations, and review items assemble into protected records.
Flight check
Names open facts and CPA-review items.
CPA package
Protected PDF, CSV, and ZIP outputs.
Read-only access
Invite, track, revoke, and limit documents.
“Ready for CPA” means organized records for professional review—not a prepared or filed tax return.
Explore CPA-ready closeOn your phone
The useful parts travel with you.
- Installable PWA
- Camera capture
- Invoices, bills, mileage
- Mobile-safe forms
Full capability index
Detail when you want it.
The complete customer-facing inventory is here for due diligence, without making you read a manual before understanding the product.
View all product capabilities14 groups
Live capabilities are listed plainly. Provider-ready or unavailable functions are labeled in words, so scope is never left to inference.
Accounting core
- Chart of accounts
- Double-entry journal entries
- Balanced debit/credit enforcement
- Immutable posted accounting
- Controlled reversals
- Double-reversal prevention
- Accounting periods and period locks
- Cash and accrual policy handling
- Accounting integrity constraints
- Transaction-level accounting history
- Audit trail
Statements
- Profit & Loss
- Balance Sheet
- Trial Balance
- General Ledger
Money in — invoicing and A/R
- Customer records
- Draft, issue and number invoices
- Professional invoice PDF
- Public tokenized invoice view
- Payment instructions and due dates
- Partial and full payments
- Manual payment recording
- Bank-transaction payment evidence
- Conservative payment-match suggestions
- Owner-confirmed matching
- Overpayment protection
- Accounts receivable accounting
- Controlled void and reversal
Money out — bills and A/P
- Vendor records
- Bill entry, review and approval
- Due, due-soon and overdue status
- Partial and full payment recording
- Supporting-document attachment
- Expense and asset classification
- Accounts payable accounting
- Bank payment evidence and matching
- Duplicate expense prevention
- Duplicate cash prevention
- Controlled reversal and correction
Bank and card activity
- Financial accounts
- Bank and credit-card CSV import
- Column mapping and inference
- Reusable mapping profiles
- Date and amount validation
- Debit/credit normalization
- Normalized transaction fingerprints
- Duplicate and possible-duplicate detection
- Transaction review
- Merchant and category rules
- Deterministic classification suggestions
- Owner approval before posting
- Automatic bank connectionsprovider-ready, not currently active
Receipts and documents
- Upload and PDF support
- iPhone camera receipt capture
- Preview, retake, remove
- Image normalization and resizing
- SHA-256 duplicate detection
- Private object storage
- Quarantine and malware scanning
- Protected, signed reads
- Safe deletion and tombstone lifecycle
- Receipt ↔ transaction matching
- Retention model and document history
Owner and S-Corp
- Salary, distributions and contributions
- Reimbursements and personally paid expenses
- Accountable-plan policy and versioning
- Reimbursement aging
- Mileage log and dated rate policies
- Mileage reimbursement and settlement
- Shareholder loans and repayments
- Stock basis workpaper
- Debt basis workpaper
- Distribution Readiness
- >2% shareholder health insurance workpaper
- Reasonable-compensation workpaper
- S-Corp accounting cockpit
Payroll accounting
- Provider-neutral payroll-result entry
- Salary, payroll taxes and liabilities
- Balanced payroll journals
- Bank-evidence matching and mismatch states
- Reversal, audit history and YTD context
- Running payrollnot offered — your provider does this
Day-to-day bookkeeping
- Today
- Weekly Review
- Books Current Through
- Reconciliation to exactly $0.00
- Month-end close and blockers
- Explain This Transaction
- Versioned accounting policies
- Audit and activity history
Fixed assets
- Fixed-asset register
- Possible-asset review
- Placed-in-service facts
- Available-for-use confirmation
- Source and document references
- CPA tax-treatment review state
Year end and CPA
- Year-End Flight Check
- CPA package (PDF, CSV, ZIP)
- CPA read-only access
- Invitation, tracking and revocation
- Document-access control
- CPA review items
Reports
- Invoice Register · Open Invoices
- A/R Aging · Invoice Payments
- Bill Register · Open Bills
- A/P Aging · Bill Payments
- Mileage Log
- Mileage Reimbursement Summary
- Reconciliation summaries
- Supporting-document index
Onboarding and cutover
- Operator-controlled onboarding
- Secure one-time invitation
- One-owner S-Corp provisioning
- Chart of accounts setup
- Accounting start date and cutover
- Opening balances and balanced opening journal
- Payroll YTD and fixed-asset context
- Initial reconciliation
- Unknown / Needs Review / CPA Review states
Mobile
- Installable PWA, standalone mode
- Camera receipt capture
- Mobile Money operations hub
- Responsive financial forms
- Safe areas and pull-to-refresh
- Reduced-motion support
- Native App Store appnot offered — Capture Tracker installs as a PWA
One system, one ledger